Email Client Theory Part-2

 MS Outlook Inbox Repair Tool (scanpst.exe) 

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Scanpst.exe software is required for following errors, 

• If the Outlook is slow to load or open files. If the users cannot drag and drop emails or folders, or the messaging operation is too slow. If the user cannot open email. 

Due to following errors, a repair tool is required like, 

• ScanPST.exe OR ScanOST.exe is a tool used to repair corrupted Outlook data files. 

• This setup works on both 32-bit and 64-bit versions of Windows Operating System. 

Backup and Restore of Outlook using Third Party tool 

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1. Microsoft Outlook Personal Folders Backup Tool is a Free tool to backup Outlook emails, contacts, tasks, appointments etc. 

 

2. Safe PST Backup is a free tool to auto-backup of Outlook emails and other items in a dot pst file. 

 

3. MO Backup is a paid solution for archiving emails, contacts and Outlook rules. This software is compatible with Outlook version 2000 up to Outlook version 2016 

Locating Outlook Data Files 

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Outlook	Files Location
.pst (emails, Calendars, contacts, tasks)	drive:\Users\<Username>\AppData\Local\Microsoft\Outlook
.ost (Offline or cached Outlook items)	drive:\Users\<username>\AppData\Local\Microsoft \Outlook
Personal Address Book(.pab)Offline Address Book(.oab)	drive:\Documents and Settings\user\Local Settings\Application Data \Microsoft \Outlook
Signature (.rtf, .htm, .txt)	drive:\Users\<username>\AppData\Roaming\Microsoft \Signatures
Auto-complete (.nk2)	drive:\Users\<username>\AppData\Roaming\Microsoft \Outlook

.pst File Size Limitations 

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MSOutlook Version	.pst Maximum File Size
Outlook 97 to Outlook 2002	2 GB
Outlook 2003 and Outlook 2007	20GB
Outlook 2010 and Outlook 2013	50 GB
Outlook 2016	50 GB.( Practical Technical limit up to 4096 TB *)

Outlook Data Files 

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PST (Personal Storage Table)	OST (Offline Storage Table)
Not created by Exchange Server or Outlook.	Created by MS Outlook and MS Exchange to hold offline copies.
PST Files are easier to backup	They are local copy of your Exchange mailbox
If PST file is unstable, use Scanpst.exe utility to repair	If OST file is corrupted, use ScanOST.exe to repair
PST cannot be converted to OST	OST can be converted to PST files

System Requirements for Thunderbird Version 45.0 

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Hardware	Software
Pentium 4, 1GB RAM,200MB HDD  space	Windows XP SP2 or higher
Macintosh with Intel x86 CPU, 512MB  RAM,200MB HDD space	Mac OSX 10.6 or higher
Linux supported Hardware	Pre-installed in most of Linux distros

Airmail 

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1. Airmail 3.0 is MAC based email client. It is supported on MAC OSX 10.10 (that is Yosemite) and higher versions of MAC. Services supported by Airmail are iCloud Connectivity to Microsoft Exchange 2007 or higher versions of Microsoft Messaging Servers. Connectivity with Gmail and Google Apps. 

1. Support for IMAP, POP3 protocols Support for Yahoo!, AOL, Outlook.com and Live.com. 

Microsoft Outlook 2016 

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Hardware Requirement	Software Requirement
CPU with at least 1GHZ speed	Windows 7 SP1 or above Operating System
RAM>=2GB	.NET4 or .NET4.5 Framework installed
Minimum 3GB of HDD free space	Microsoft Account Login

 

1. Outlook is also technically known as MAPI (Messaging Application Programming Interface, is a Microsoft API that allows Windows applications to send and receive e-mail.) 

 

2. Microsoft Outlook 2016 for MAC is available to be utilized as an email client for Apple’s MAC devices. 

 

3. All email clients should be MIME compliant [i.e. Multipurpose Internet Mail Extensions, MIME is a standard format that allows the attachment and sending of non-text files (e.g. compressed file, sound file, graphic file, document file, or video file) in an e-mail message.]